Are you searching for a specific tool? Click “Narrow Selection”, answer some questions and you’ll find the according tool for your needs.

You don’t know yet what you need? Find an overview of the tools in the table below.

You have questions concerning the terms used? Find a glossary at the bottom of the page with more detailed information.

Click on each row to find out more about the tool.

Which task do you need digital support for?
Are you willing to spend money on a digital tool?
Do you plan to use the digital tool mainly on a computer or on a smartphone?
How much time do you have to set up a new tool?
Do you prefer open source tools?
How important is data protection to you?
Name Functionality Costs Plattform Setup Time Opensource Privacy
Adhocracy+ project management survey free PC/Mac about 1 hour

A participation platform on which you can brainstorm, discuss, organise ideas competitions and digital events, among other things.

Good to know:
Adhocracy + is a project of the Berlin association Liquid Democracy eV.

https://adhocracy.plus/
BigBlueButton videoconferencing whiteboard chat free PC/Mac about 10 minutes

A video conference tool that not only enables collaboration with whiteboards, breakout rooms and chats, but can also be hosted on its own server in a privacy-friendly manner.

Good to know: The city of Berlin provides 200 accesses to BigBlueButton for non-profit organizations. More information under Services.

https://bigbluebutton.org/
CiviCRM project management survey newsletter shared documents finance free PC/Mac about 1 hour

A free software for contact, member and donation management with maximum data protection and excellent web integration. In addition to fundraising functionalities, the modular system comes with many other optional features, ranging from newsletter distribution to collaboration functions and multi-language support.

Good to know: CiviCRM can be hosted on your own server, is completely vendor-independent and license-free. However, as with any complex CRM software, it is usually advisable to work with a professional service provider (see: https://civicrm.org/partners-contributors).
German community organization: Software für Engagierte e.V. https://sfe-ev.org
Official website: https://civicrm.org/

https://civicrm.org/
Discord videoconferencing chat free PC/Mac Smartphone about 1 hour

A platform that enables voice and video conferences as well as communication via individually created channels.

Good to know: Discord was initially developed for computer gamers in order to give them the opportunity to communicate during the game.

https://discord.com/
Doodle scheduling freemium PC/Mac Smartphone about 10 minutes

A tool for joint scheduling. With the help of Doodle, appointments can be suggested, invitations sent and the availability of others entered.

Good to know: Doodle can be linked directly to other tools such as Slack or Zoom.

https://doodle.com/de/
Dropbox filehosting freemium PC/Mac Smartphone about 10 minutes

A file hosting service that enables larger files to be exchanged between multiple users.

Good to know: Dropbox has been criticized again and again for security problems. Experts therefore recommend the use of suitable encryption software when using Dropbox with sensitive files.

https://www.dropbox.com/
Element Chat chat free PC/Mac Smartphone about 10 minutes

A secure, end-to-end encrypted messenger app that is also suitable for teamwork.

Good to know: Element Chat is not tied to an app. It is also possible to communicate with users who have an Element account on other platforms.

https://element.io/
Etherpad whiteboard free PC/Mac about 10 minutes

A web-based text editor that enables the joint editing of documents.

Good to know: A crypto link is assigned by default to create a pad. This means that each pad has its own URL and only users who know it can edit the document. The more complicated the URL, the more secure it is.

https://etherpad.org/
GoogleDrive filehosting shared documents freemium PC/Mac Smartphone about 10 minutes

The filehosting service from Google allows you to save files in a cloud as well as to collaboratively share and edit documents

Good to know
With GoogleDrive, not only documents, but tables and presentations can also be edited by several users at the same time. However, you should be careful with sensitive data.

https://www.google.com/intl/en_in/drive/
Jitsi Meet videoconferencing free PC/Mac Smartphone about 10 minutes

A free software for video conferencing that is installed on your own server and can be used both as an app and in a web browser.

Good to know: When schools had to close in 2020 due to the corona pandemic, Jitsi proved to be a popular tool for online teaching because it can be used without registration and installation.

https://jitsi.org/
LimeSurvey survey freemium PC/Mac about 30 minutes

A survey tool that enables online surveys to be carried out and the results to be collected in a database without programming knowledge.

** By using a web template system, design adaptions can easily be made.

https://www.limesurvey.org/
Listmonk newsletter free PC/Mac about 1 hour

A self-hosted, open source newsletter and mailing list tool.

Good to know: Listmonk is a safe and open alternative to other commercial newsletter providers. However, the installation requires programming skills. More suitable for advanced users!

https://listmonk.app/
Mailchimp newsletter freemium PC/Mac about 30 minutes

An email marketing and newsletter software that enables user-friendly creation and tracking of email campaigns.

Good to know: Mailchimp is an American company with servers in the USA. Therefore, you should take care with regards to data security.

https://mailchimp.com
Mastodon chat free PC/Mac Smartphone about 1 hour

A social network that is open source and can also be set up securely for team communication on your own server.

Good to know: Because you can set up your own server on Mastodon, you can customize the Code of Conduct and Terms of Use to suit your team's needs.

https://joinmastodon.org/
Mattermost project management chat freemium PC/Mac Smartphone about 1 hour

A chat space that works both in groups and with individual people.

Good to know: Depending on your IT skills, Mattermost can also be installed on your own server, which allows for data sovereignty, for example when it comes to member data or financial data.

https://mattermost.com/
MeinVerein project management finance freemium PC/Mac Smartphone about 10 minutes

A software solution for clubs that combines member administration, finance and project management.

Good to know: After 14 free trial days, the finance functions are only available in the paid version.

https://www.buhl.de/meinverein/
Miro whiteboard freemium PC/Mac Smartphone about 10 minutes

An online application that allows you to work together in real time on a virtual whiteboard.

Good to know: With Miro you can work digitally with post-its, so the tool is especially useful for creative processes and can be expanded using plug-ins such as Dropbox, GoogleDrive or the Adobe Creative Cloud.

https://miro.com/
NextCloud filehosting shared documents freemium PC/Mac Smartphone about 1 hour

An open source cloud on which files can be saved and shared, and on which you can also work collaboratively.

Good to know: NextCloud can be hosted on your own server, which requires some prior IT knowledge, but is definitely worth it in terms of data security.

https://nextcloud.com/
Nuudel scheduling free PC/Mac about 10 minutes

An appointment planning and survey tool that does not collect any tracking data.

Good to know: For data protection reasons, you cannot include images, but you can also do a survey or appointment without an email address.

https://nuudel.digitalcourage.de/
Posteo email freemium PC/Mac Smartphone about 30 minutes

An independent, German e-mail provider that allows you to use it without entering personal data and to send encrypted e-mails.

Good to know: The Posteo servers are located in computer centers in Germany and are operated exclusively with green electricity.

https://posteo.de/
Protonmail email paid PC/Mac Smartphone about 30 minutes

A secure, end-to-end encrypted e-mail service that has its servers in Switzerland.

Good to know: Protonmail works according to a freemium model: storage space, users, Domains and addresses can easily be booked.

https://protonmail.com/
Signal chat free PC/Mac Smartphone about 10 minutes

An encrypted, data-secure instant-messaging service for one-on-one conversations and groups.

Good to know: Edward Snowden also recommends Signal as a secure instant messaging service. Since December 2020, it has been possible to hold encrypted video conferences with up to five people on Signal.

https://signal.org/
Slack project management chat freemium PC/Mac Smartphone about 10 minutes

A team chat that works both on desktop and as a mobile phone application.

Good to know: Other tools, such as Trello, can also be integrated on Slack.

https://slack.com/
SpielerPlus project management chat scheduling finance freemium PC/Mac Smartphone about 30 minutes

A mobile phone application for the digital coordination and organization of sports teams.

Good to know:
SpielerPlus works for different sports, you can carry out team votes, assign tasks and keep track of finances.

https://www.spielerplus.de/
Trello project management freemium PC/Mac Smartphone about 10 minutes

A web-based project management tool that divides projects into smaller tasks on cards and assigns them to members.

Good to know:
The comment function and colored labels can help all team members to keep up to date with the tasks.

https://trello.com/
WECHANGE project management chat filehosting videoconferencing free PC/Mac Smartphone about 30 minutes

A web-based collaboration and networking platform that brings together various online tools.

Good to know: Using the various tools integrated into the platform, groups can create their own workspaces where they can chat with each other, work collaboratively on documents, create video calls, set meetings, manage tasks, and connect with other groups.

https://wechange.de/cms/?lang=en
Zoom videoconferencing freemium PC/Mac Smartphone about 10 minutes

A video conference tool that works with up to 1000 participants, depending on the payment model.

Good to know:
In the free version, a group conference can last a maximum of 40 minutes. Zoom also offers the option of dialing into conferences by telephone.

https://zoom.us/
Unfortunately no tools match your selection. You may have to adjust your requirements.

Glossary

Freemium

A billing plan which offers basic functions for free and charges after a certain period of time or for additional services. You pay for example for additional memory space, if you want to turn off advertisements or need access for more than one user.

Web/App-based

Web-based tools are applications which work on commonly used internet browsers. App-based tools are available as applications on smartphones and can be downloaded via your App or Play Store.

Open source

Open source describes software which uses a source code that the broad public can view, modify and use. Open source software can be used for free in most cases, however many commercial tools are also based on open source software. Therefore, it is not always easy to distinguish between programmes which are open source and those which are not. We have defined three criteria to categorise tools in the table above as open source:

  1. The tool was programmed based mostly on open source code and open source software and is transparent about it.
  2. The tool providers state that their tool is open source.
  3. The tool can be re-programmed, modified and adapted by externals.

Data protection

The column about data protection indicates the degree of data protection granted when using the tool. Data protection was evaluated according to the following criteria:

  1. Are the servers located in Europe, outside Europe or is their location not indicated?
  2. Is the data protection declaration clearly understandable and easy to find for users? Can settings be changed easily?
  3. Have there been any data protection scandals about the tool or the organisation providing the tool over the last years?
  4. Is it part of the organisation’s free business model to commercially generate user data?
  5. Who owns the data and can users decide whether their data is locally stored on their own servers?
  6. Is it transparent and clear where data is stored and who can access it?
  7. Is there an option for end-to-end encryption?
  8. What are the default privacy settings?

We do not prioritise any questions. If you have feedback or questions regarding the evaluation, please contact us via kontakt@digital-vereint.berlin